Privacy Policy
Gibson Beach Rentals, Inc.
Last Updated: 5/27/2026
Gibson Beach Rentals, Inc. (“Gibson Beach Rentals,” “GBR,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, make a reservation, communicate with our team, subscribe to our marketing, participate in guest services, inquire about our rental management services, or otherwise interact with Gibson Beach Rentals.
By using our website, booking a stay, submitting information to us, or communicating with Gibson Beach Rentals, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We may collect personal information directly from you, automatically through our website, or from third-party platforms and service providers.
The types of information we may collect include:
Contact Information
Such as your name, mailing address, email address, phone number, and other contact details.
Reservation and Guest Information
Such as arrival and departure dates, property selected, number of guests, reservation history, special requests, guest preferences, communication history, and information necessary to provide guest services.
Payment and Billing Information
Such as billing details, payment status, transaction information, and related reservation charges. Payment card information may be processed by third-party payment processors. Gibson Beach Rentals does not intentionally store full credit card numbers outside secure, compliant payment systems.
Owner and Property Information
If you are a property owner or prospective owner, we may collect your contact information, property details, rental program information, tax or accounting-related details, financial information, communication history, and other information needed to provide rental management services.
Communications
We may collect information you provide when you contact us by phone, email, text message, website form, chat, social media, or other communication channels.
Website and Device Information
When you visit our website, we may automatically collect certain information, including your IP address, browser type, device type, operating system, pages visited, links clicked, referral source, search activity, booking activity, and other website usage data.
Marketing Information
If you subscribe to emails, request travel information, respond to promotions, or interact with our marketing, we may collect your preferences, engagement activity, and related communication details.
2. How We Collect Information
We may collect information when you:
• Visit or interact with our website
• Search for or book a vacation rental
• Contact our reservations, guest services, owner relations, or management teams
• Submit a website form or request information
• Subscribe to emails, newsletters, text messages, or promotional offers
• Communicate with us by phone, email, text message, chat, or social media
• Book through a third-party travel website or online travel agency
• Participate in check-in, guest verification, property access, or resort access processes
• Own or inquire about placing a property in our rental management program
We may also receive information from third-party partners, including online travel agencies, payment processors, property management software providers, guest communication platforms, marketing platforms, analytics providers, resort partners, homeowner associations, service providers, and other business partners.
3. How We Use Information
Gibson Beach Rentals may use personal information for purposes including:
• Processing reservations, payments, refunds, and related charges
• Communicating with guests, owners, prospective guests, and prospective owners
• Providing guest services before, during, and after a stay
• Coordinating check-in, check-out, property access, amenities, and resort access
• Managing owner relationships and rental management services
• Responding to questions, concerns, service requests, maintenance needs, and support inquiries
• Sending booking confirmations, stay details, policy updates, and important notices
• Sending marketing emails, newsletters, promotions, and travel-related information when permitted
• Improving our website, booking process, guest experience, owner services, and business operations
• Personalizing content, recommendations, and communications
• Conducting analytics, reporting, advertising, and marketing performance measurement
• Protecting guests, owners, properties, employees, vendors, and Gibson Beach Rentals
• Detecting, preventing, or investigating fraud, unauthorized activity, security issues, policy violations, or misuse of our services
• Enforcing rental agreements, terms, policies, and other agreements
• Complying with legal, tax, accounting, regulatory, contractual, resort, HOA, or insurance obligations
4. Email and Text Message Communications
If you provide your email address or phone number, Gibson Beach Rentals may use that information to communicate with you about reservations, inquiries, guest services, owner matters, property management, promotions, or other relevant updates.
You may opt out of marketing emails by using the unsubscribe link included in our marketing emails.
If you receive text messages from Gibson Beach Rentals, you may opt out by replying STOP. Message and data rates may apply depending on your mobile carrier and plan.
Gibson Beach Rentals does not sell mobile phone numbers or share mobile opt-in information with third parties for their own marketing or promotional purposes. Information may be shared with service providers only as necessary to support messaging services, reservation communication, guest services, or other business operations.
5. Cookies, Analytics, and Tracking Technologies
Our website may use cookies, pixels, tags, analytics tools, and similar technologies to improve website functionality, understand visitor behavior, support marketing efforts, measure advertising performance, and enhance the user experience.
These technologies may collect information such as browser type, device information, IP address, pages visited, links clicked, referral source, and interactions with our website or booking tools.
You may be able to disable or manage cookies through your browser settings. However, some website features may not function properly if cookies are disabled.
We may use third-party tools and platforms for analytics, advertising, retargeting, website performance, email marketing, and customer engagement. These third parties may collect or process information according to their own privacy practices.
6. How We Share Information
Gibson Beach Rentals does not sell personal information in the traditional sense. We may share information only as reasonably necessary to operate our business, provide services, complete reservations, support owner relationships, comply with obligations, protect our company, or as otherwise permitted by law.
We may share information with the following categories of recipients:
Property Owners and Authorized Representatives
We may share information with property owners or their authorized representatives when reasonably necessary to manage reservations, support accounting, address property-related matters, protect the property, or provide rental management services.
Service Providers and Business Partners
We may share information with trusted third-party providers that help us operate our business, including property management software providers, payment processors, website hosting providers, email and SMS platforms, guest communication tools, guest verification providers, marketing platforms, analytics providers, maintenance vendors, housekeeping partners, call centers, accounting providers, and technology support partners.
Online Travel Agencies and Booking Platforms
If you book through a third-party platform, information may be shared between Gibson Beach Rentals and that platform as necessary to process, manage, support, or modify your reservation.
Resorts, Homeowner Associations, and Access Providers
For certain properties or communities, information may be shared with resorts, homeowner associations, security teams, amenity providers, tram services, access control providers, or similar parties when necessary to provide access, confirm guest status, enforce property rules, or support your stay.
Legal, Safety, and Compliance Purposes
We may disclose information when required or permitted by law, court order, subpoena, government request, law enforcement request, tax requirement, legal process, or when we believe disclosure is necessary to protect the rights, safety, and property of Gibson Beach Rentals, our guests, owners, employees, vendors, or others.
Business Transfers
If Gibson Beach Rentals is involved in a merger, acquisition, sale, restructuring, financing, or transfer of assets, information may be transferred as part of that transaction, subject to applicable law.
7. Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, misuse, alteration, or loss.
However, no method of transmission over the internet, electronic storage, or digital communication is completely secure. While we work to protect your information, we cannot guarantee absolute security.
You are responsible for protecting your own account credentials, email access, devices, and communication methods.
8. Data Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including providing services, managing reservations, supporting property owners, complying with legal and tax obligations, resolving disputes, enforcing agreements, maintaining business records, and protecting our company.
Retention periods may vary depending on the type of information, the nature of our relationship with you, legal requirements, accounting obligations, contractual duties, and operational needs.
9. Your Choices and Rights
Depending on your location and applicable law, you may have certain rights regarding your personal information. These may include the right to:
• Request access to personal information we maintain about you
• Request correction of inaccurate or incomplete information
• Request deletion of certain personal information
• Opt out of marketing communications
• Request information about how your information is used or shared
• Limit certain uses of your information where applicable law provides that right
To submit a privacy-related request, please contact us using the information provided below. We may need to verify your identity before processing certain requests.
Please note that some information may need to be retained for legal, accounting, tax, security, fraud prevention, contractual, operational, or legitimate business reasons.
10. Third-Party Websites and Services
Our website may contain links to third-party websites, booking platforms, payment processors, travel partners, social media platforms, or other external services. Gibson Beach Rentals is not responsible for the privacy practices, content, policies, or security of third-party websites or services.
We encourage you to review the privacy policies of any third-party websites or platforms you use.
11. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our business practices, technology, legal requirements, or services.
When we update this Privacy Policy, we will revise the “Last Updated” date at the top of this page. Your continued use of our website or services after any update means you accept the revised Privacy Policy.
12. Contact Us
If you have questions about this Privacy Policy, wish to update your information, or would like to submit a privacy-related request, please contact us:
Gibson Beach Rentals, Inc.
Email: [email protected]
Phone: (850) 837-1653
Website: www.gibsonbeachrentals.com